24/03/2017

Open Call for Board Positions Launched

> Riona Durkan

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Galway Cultural Development and Activity Company Limited by Guarantee Open Call for Expressions of Interest in Board of Directors Membership.

An Exciting Opportunity to Shape & Guide Galway’s European Capital of Culture Designation

Closing Date: Thursday 13th April at 4:00pm

Location: Board meetings will usually be held in Galway (although participation in Board meetings by video/tele conferencing is possible).

Remuneration: Non-remunerated.

Travel and Subsistence is payable at appropriate public sector rates.

Time Requirements: Approx 8 Board meetings (half-day each) per annum with time required for preparatory reading, and possible additional time commitments depending on membership of sub-committees. Board members will be asked to attend a full-day induction which will be combined with a board meeting, and may be asked to represent the Board on certain occasions, depending on their availability and interests.

 

 

Background

As part of Galway’s successful bid to become European Capital of Culture (ECOC) in 2020, a company limited by guarantee and not having a share capital was incorporated under the Companies Act 2014 with the title – Galway Cultural Development and Activity Company Galway Cultural Development and Activity Company Limited by Guarantee Reg no 576394 Limited by Guarantee (hereafter referred to as the Company).

It is registered in the Companies office – Registration Number 576394. The Company will be the legal structure used to undertake all Galway 2020 activities from now until delivery of the 2020 ECOC. The Trading Name Galway 2020 has been formally registered.

It is a not-for-profit company with a membership of not less than seven Members and a Board of Directors of not more than 15 Directors.

The company’s intention is to provide a governance and management structure that is:

  • an example of best practice of governance
  • not for profit
  • truly representative of wide interests
  • robust and legally coherent
  • straightforward, transparent and effective
  • independent of political and other influences
  • acceptable to all stakeholders and the ECOC
  • accountable at every level

The European Capitals of Culture initiative is designed to:

  • Highlight the richness and diversity of cultures in Europe
  • Celebrate the cultural features Europeans share
  • Increase European citizens’ sense of belonging to a common cultural area
  • Foster the contribution of culture to the development of cities

In addition to this, experience has shown that the event is an excellent opportunity for:

  • Regenerating cities and their surrounding areas
  • Raising the international profile of cities and regions;
  • Enhancing the image of cities in the eyes of their own inhabitants
  • Breathing new life into a city’s culture
  • Boosting tourism

Please refer to Galway 2020’s bid book ‘Making Waves’ (http://galway2020.ie/en/about/galway-2020-

bid-book/) for more information on the Galway 2020 programme and delivery strategy, and to the European Commission’s ECOC website (https://ec.europa.eu/programmes/creative-
europe/actions/capitals-culture_en), for full and detailed information on ECOC initiative itself.

 

Functions of the Board & Duties of Directors

The Board is responsible for the strategic direction and control of the company. It is responsible for the system of internal financial control and oversight responsibility for the activities of the organisation. The Board delegates to the management and sub-committees the responsibility for the implementation of these policies. Members of the Board will be expected to play key roles in relation to the direction, leadership and corporate governance of the organisation.

Directors have legal duties and obligations imposed by the Companies Act, other statutes and common law. Directors must act in good faith, act honestly and responsibly and act according to the company’s constitution.

Directors will be required to contribute effectively to the work of the Board. This will involve the ability to balance a strategic view of key decisions with a specialist or expert perspective, while being committed to the principle of collective decision making that underpins the Board’s role.

The Board of Directors will be responsible for:

  • the employment of senior executives to the company;
  • establishing, and ensuring the implementation of, strategic policy objectives based upon the     programme and financial projections contained in the bid book;
  • ensuring the highest standards of governance and transparency;
  • sub-committees/working groups (see below) to ensure that the Company has access to the broadest range of specialist expertise and advice in all aspects of its work and delegating to the sub-committees such decision making powers as are considered effective and prudent;
  • accounting fully for its activities at the end of Galway 2020 and in particular providing leadership and continuity towards maximising the legacy benefits of the ECOC.

Please note that the Company’s Memorandum of Association clearly states that No Director shall be appointed to any office of the Company paid by salary or fees, or receive any remuneration or other benefit in money or money’s worth from the Company.

A detailed Code of Governance for the company is currently being prepared, and Board Induction training will also be provided for all Directors.

The Chairperson

The Chairperson of the Company is critically important as a public representative of the Company in all its activities. They will provide leadership for the Company in the exercise of its duties and the implementation of policy and act as a vital bridge between the Board and the Executive.

For more information about the Chairperson (designate) and initial board appointments visit

http://galway2020.ie/en/news/galway-2020-chairperson-and-board-appointments-announced/

 

Working Groups/Sub-Committees

In order to provide the Board with the range of expertise which will be needed to deliver Galway 2020, a series of working groups/sub- committees of the Board will be established as required.

Each of these sub-committees will be appointed by the Board to ensure the broadest range of expertise is available to the Company in each specialised area. Each sub-committee with include up to two Directors from the board and will be chaired by one of them.

The Chair of the sub- committee will be responsible for reporting on its activities on a timely basis to the Board. The Board will delegate such powers as are prudent to the sub-committees but any decision of the sub- committee, especially with regard to budgetary matters, that exceed the limits established by the Board, must be referred back to the Board for decision. A senior member of the Executive Team will be given responsibility for providing executive services to each sub-committee.

Forum Of Cultural Advisors

A forum comprised of established local arts interests will be created to advise the board on local cultural issues. This forum will be advisory in nature and will not have decision making powers. It will be distinct from any formal cultural Sub-Committee/Working Group that the Board may form as part of its formal structure.

Current Board Composition

As set out in ‘Making Waves’, in order to ensure appropriate connection between Galway 2020 and Galway City and County Councils, the Chief Executives of both Councils will each have the power to appoint one Director of the company.

Furthermore, the intention was also set out in ‘Making Waves’ to appoint two European Directors with experience in previous European Capitals of Culture.

In line with the recommendation from the ECOC Selection Panel, the Minister for Arts, Heritage, Rural, Regional and Gaeltacht Affairs was also invited to provide a nominee for Board membership. On the basis of the above, a total of six board appointments have been made to date.

In addition, it is expected that there will be one appointee invited from among the elected membership of each local authority- the sitting Mayor of Galway City Council & sitting Cathaoirleach of Galway County Council – to ensure a connection with the democratically elected Council members.

Board appointments to date are as follows:

Screen Shot 2017-03-24 at 11.44.44

Additional Board Appointments

The company wishes to invite expressions of interest in Board membership from suitably qualified individuals. Given the six appointments made to date, and the expectation that a further two seats will be filled from among the Local Authority elected membership, a maximum of seven Board vacancies currently exist, which will be filled using a skills-based approach.

In addition, to ensure appropriate representation from among the cultural sector, which is absolutely fundamental to the successful delivery of Galway’s ECOC, it is intended to constitute a Cultural Forum, the membership of which will be wide-ranging and open, from which nominees to the Board may be made.

The specifications, and relevant areas of expertise which are required from this current call are set out below.

Person Specification

This Call seeks individuals with skills and experience in one or more of the following areas, having regard also to gender, diversity, and age balance:

  • Arts & Culture
  • Finance / Audit & Governance
  • Legal
  • Broadcasting and digital media
  • Business leadership
  • Education and Youth
  • Irish language
  • Community engagement
  • Tourism
  • New technologies
  • Philanthropy and fund raising
  • Evaluation

Board appointments will be skills & experience based, and should the open call process not yield candidates with the required skills and experience, the company reserves the right to make direct appointments of appropriately qualified individuals.

Board membership will be drawn from across the city, county and all Ireland, although a connection to Galway would be an advantage.

How to Apply:

Applications are to be made by submitting a written application of no more than 3 pages in total, which includes a summary of your experience, and a cover letter which clearly specifies how your particular background and experience meets the requirements of the Company as detailed above.

Please include the names and contact details of two people who can be contacted to provide a reference as to your suitability for the position. Referees will not be contacted without your prior consent.

 

 

Applications are to be sent by email to board@galway2020.ie by 4:00pm on Thurs 13th April.

Enquiries may be made to the same email address or by calling (091) 894394.

Selection Process:

All applications received will be reviewed and may be shortlisted. References of candidate may be checked as required. Submissions will be considered by the Board’s Selection and Appointments Committee.

Galway 2020 Open Call for Non Exec Directors Final 23.03.17

Confidentiality

Applications will be treated in strict confidence. All enquires, applications and all aspects of the proceedings are treated as strictly confidential and are not disclosed to anyone, outside those directly involved in that aspect of the process.

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