Governance & Reporting

Governance encompasses the system by which an organisation is controlled and operates, and the mechanisms by which it, and its people, are held to account. Ethics, risk management, compliance and administration are all elements of governance.

 

Governance frameworks are the bedrock of how the organisation is governed and is designed so as to ensure:

  • effective boards,
  • transparency around roles and responsibilities,
  • accountability to, and engagement with, stakeholders, and
  • driving sustainable business practices.

The company’s main objective is to carry out the creation, organisation, promotion and sustainable development of artistic and cultural activities domestically and internationally for social, industrial or commercial benefit resulting in the direct or indirect enhancement of Galway City, Galway County and the wider community.

The Board of Directors

Galway 2020 may have up to 15 board members.  The role of the board includes inter alia

  • the employment of senior executives to the company
  • establishing, and ensuring the implementation of, strategic policy objectives
  • ensuring the highest standards of governance and transparency
  • appointing sub-committees/working groups to ensure that the company has access to the broadest range of specialist expertise and advice in all aspects of its work
  • accounting fully for its activities at the end of Galway 2020 and in particular providing leadership and continuity towards maximising the legacy benefits of the ECoC year.

View list of Board members since incorporation

 

List number of most recent board meetings pa:

  • 2021 – 8 (to October)
  • 2019 – 9
  • 2020 – 19

 

Audit Committee

The primary purpose of a company’s audit committee is to provide oversight of the financial reporting process, the audit process, the company’s system of internal controls and compliance with laws and regulations.

Audit Committee – Terms of Reference

 

Reporting to Department of Tourism, Culture, Arts, Gaeltacht, Sport and Media 

Arrangements to Evaluate the Effectiveness of Expenditure

Performance Delivery Agreement 

View Performance Delivery Agreement between The Department of Culture, Heritage and the Gaeltacht and Galway 2020 CLG

The Performance Delivery Agreement (PDA) between Galway Cultural Development and Activity CLG (Galway 2020) and the Department of Tourism, Culture, Arts, Gaeltacht, Sport and Media (Department) was signed on 6 November 2018 to define the respective roles and responsibilities of Galway 2020 and the Department and to ensure resources are used in an effective and cost effective manner to deliver an agreed work programme by Galway 2020.

The PDA commits to ensuring that representatives of the Department attend both bi-lateral monitoring meetings with Galway 2020 and separate meetings with the local authorities and other public funders at least quarterly.

The PDA requires Galway 2020 to provide a management report to the Department at the bilateral quarterly meetings on progress on agreed milestones under the key performance indicators, to include the following sections

  • overview of progress on delivery of the programme
  • updates on governance arrangements, risk management and staffing
  • budget v expenditure
  • progress on partnership programmes and
  • progress on the monitoring and evaluation, and legacy programmes.

 

 

 

 

 

 

 

 

 

 

 

 

 

Independent Quarterly Financial Reviews

As part of the agreement under the PDA with the Department of Culture Heritage and the Gaeltacht, an Independent Accountant carries out quarterly financial reviews. This a review of the accounting records of the organisation, included recording the various processes in place for each area of expenditure, identifying the main controls in place for each of these processes and reviewing and testing these controls on a sample basis.

Each quarterly review report is presented to the Board and a copy is sent to the Department of Culture Heritage and the Gaeltacht.

 

Independent Accountants Financial Review Q1 2021

Independent Accountants Financial Review Q2 2021

Independent Accountants Financial Review Q3 2021

Independent Accountants Financial Review Q4 2021

Independent Accountants Financial Review Q1 2020

Independent Accountants Financial Review Q2 2020

Independent Accountants Financial Review Q3 2020

Independent Accountants Financial Review Q4 2020

Independent Accountants Financial Review Q1 2019

Independent Accountants Financial Review Q2 2019

Independent Accountants Financial Review Q3 2019

Independent Accountants Financial Review Q4 2019

 

Reporting to the European Commission

Monitoring Meetings and Reports

Galway was nominated as the European Capital of Culture 2020 by the relevant Irish authorities on 14 September 2016 based on the recommendation included in the panel’s Selection Report; its bid-book is available on the Galway 2020 website. The first monitoring meeting was held in Brussels on 8 March 2017 and the second monitoring meeting was held in Rijeka on 28-29 June 2018. This third monitoring report is addressed to the Galway 2020 team and is published on the European Commission’s website.

 

 

 

 

 

 

 

Reporting to Galway City Council

Galway 2020 reported to Galway City Council on a quarterly basis. This formed part of the company’s Service Level Agreement with Galway City Council to operate the designation of European Capital of Culture.

Copies of the Reports can be found below:

 

 

 

 

 

 

 

 

 

 

Independent Annual Audits

Galway 2020 financial statements are prepared in accordance with the Companies Act 2014, FRS 102 “The Financial Reporting Standard applicable in the Republic of Ireland and UK” and Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their financial statements in accordance with the Financial Reporting Standard applicable in the Republic of Ireland and the UK (FR102).

The annual audit is an independent examination and verification process of Galway 2020 financial systems and statements that underlays the books and records of the organisation. The auditor will report back to the shareholders of the company.

Galway 2020 has been given the assurance in knowing that a professional auditor has reviewed the business, the company’s system and internal controls. In all cases (2017 – 2020) the auditor reached the same opinion each year that the accounts showed a true and fair view and that the company has kept proper books and records.

 

 

 

 

Financial Monitoring Report 2017 – 2021

The financial information contained within this report details the income and expenditure across the lifetime of the project (2017-2021), while setting out the sources and funds available for Legacy initiatives beyond Dec 2021.

Galway 2020 European Capital of Culture has been a seven-year journey for Galway. Commencing in 2015 with the decision to submit a joint city and county bid. In 2016 the designation was awarded and culminated with the successful delivery of over 500 events and activities between February 2020 and April 2021.

This report provides a breakdown of the total income (€23,689,886) committed towards the project and a distribution of income by source. It also provided is a detailed breakdown of the total expenditure (€22,682,461) and a distribution of expenditure by activity. Finally, the report highlights the balance remaining upon completion of cultural programme delivery (Dec 2021), funds which will be appropriated towards Legacy initiatives.

 

Financial Monitoring Report

Breakdown of Programme Spend-Lifetime of Galway 2020 Programme

Galway 2020 European Capital of Culture Evaluation Report

This report is the independent evaluation of Galway 2020 and outlines the main findings of the evaluation undertaken by The Audience Agency from September 2019 to May 2021. It is an initial assessment of the outcomes and impacts of Galway 2020, and it is expected that further studies may research particular aspects of the ECoC as well as its legacy. The evaluation assesses the outcomes and impacts (immediate and potential) of the delivery of Galway 2020 from its designation in 2016 to the end of its delivery period in April 2021. As the programme was relaunched in September 2020 so the evaluation process was also re-formed and adapted to meet the new circumstances of the year in the context of the impacts of the Covid-19 pandemic.

 

Galway 2020 European Capital of Culture Evaluation Report

Galway 2020 Evaluation Appendices

Opening Ceremony Report

The European Capital of Culture, Galway 2020 Opening Ceremony was a five-month multidimensional programme of activity and events. Commencing in September 2019 this project contained elements of community engagement, skills and capacity building, audience engagement and development, international relations and protocol, and a series of free public events. Galway 2020 commissioned the creative design and production company Wonder Works Ltd. to support the creative development and delivery of this ambitious programme of activity. Wonder Works are an industry leader in the development and delivery of exceptional live events, with 25 years of experience, including the opening and closing ceremonies for the London 2012 Olympic & Paralympic Games. The Galway 2020 Cultural Programme centres around the Celtic Calendar and Wonder Works brought together creative concepts which captured the essence and heart of this small city on the furthest edge of Europe.

 

Due to a Red Weather Warning, the event on the 8th February had to be cancelled.

 

The purpose of this document is to provide a detailed summary of the various and numerous activities which took place and formed part of the European Capital of Culture, Galway 2020 Opening Ceremony. Delivery of this project took place between September 2019 and February 2020 and was jointly produced by Galway Cultural Development and Activity Company Limited by Guarantee, (Galway 2020) and Wonder Works Ltd. This report was prepared in July 2020.

 

Opening Ceremony Report